Executive Coordinator (part-time)

Prishtina, Kosovo

Manaferra is growing! We were recently shortlisted as one of the Best Small SEO agencies and running one of the four best campaigns on both a European and Global level, and we want to expand our team!

We currently have one spots open for a talented Executive Coordinator to assist our executive team as part-time (4-5 hours/day, in-office)

The Executive Coordinator contributes to the effectiveness of the CEO and other High Management members, by buffering their exposure to internal and external demands, coordinating their time and providing highly effective administrative support (HR, Finance & Admin) on an as needed basis. The Executive Coordinator is relied upon to exercise a high degree of tact and discretion.

We value individuals who are Trustful, Empathic, Transparent, Eager to learn & grow, and Committed to delivering results. We encourage everyone independent, accountable, and eager to make a difference to apply.

Responsibilities

  • Conserve Management’s time by reading, researching, and routing correspondence; drafting letters and documents as needed; collecting and analyzing information; initiating communications
  • Design and type general correspondence, documents, charts, presentations, tables, and graphs as business needs require
  • Arrange travel and accommodations for the staff and prepare related expense reports, when needed
  • Keep financial records/data entry, creating invoices, keeping track of bills, correspondence with accountants, calculate salaries, CRM database management and working on special projects
  • Coordinate with High Management and make sure the objectives/tasks assigned to the rest of team members are being delivered in a timely and quality manner.
  • Assists with orientation for new employees by providing information packets, reviewing company policies, explaining benefit programs, and obtaining signatures for
  • documents.
  • Maintain up-to-date information on the HR department, assist on recruiting, onboarding , paperwork and other relevant HR-related activities.
  • Provides ad-hoc administrative support to staff members, and Management as needed.
  • Manage day-to-day office management duties including office supply orders, vendors, conference/meeting room scheduling, and organizing.

Required Skills

  • Bachelor’s Degree or applicable experience
  • 2 years minimum administrative experience
  • Fluent (English) written and verbal communication skills
  • Excellent communicator – able to interact with people of all levels in a confident, professional manner
  • Tech savvy
  • Intermediate to advanced proficiency in Google Docs/Sheets/Slides (or Microsoft Word, Excel, and PowerPoint)
  • Strong project management skills, with ability to juggle multiple projects while still working effectively
  • Commitment to excellence – perform duties at the highest level possible on a consistent basis
  • Self-starter, results oriented, flexible and adaptable, unquestioned integrity and ethics.

Deadline:

17th of July 2022, 13:59

Be creative and standout 🙂

How to Apply?

Before filling out the application on this page, please plan to upload the following information during the application process:

  1. Your resume/CV
  2. A short introduction/cover letter (show as what you got and what makes you the perfect-fit for this role)

Apply Form

Thank you for applying to join our team.

You will be hearing from our HR team once your received applications has been reviewed.

Your Future Team Members
Sharing Their Experience

What I like most about Manaferra is the environment and the people who are part of the company. During my two years of working here, I have met and worked with different people, and each of them has always been willing to help and share their knowledge with all of us.

Anila Kelmendi

Outreach Specialist

One of the values that I admire most at Manaferra is transparency. I enjoy knowing that my opinion is taken into consideration, valued and that my ideas are executed. It helps me believe my efforts are recognized and I am rewarded for the work I do.

Valon Saraçi

Junior SEO Specialist

When I first came to Manaferra, I was just an amateur writer elated at the idea of working in a creative setting. I expected to find a job, and I did—I also found friends, a learning environment, and a career. It has been and continues to be an ever-evolving experience to work amongst people that I find fascinating. I’m inspired to be better and help others improve as well.

Arta Mekuli

Jr. Content Specialist

When I decided to apply for the SEO internship at Manaferra back in 2018, people wondered what I was doing leaving a manager position. I had decided to start something that I had no clue if I would succeed in. However, deep down, I knew that my future was here! And, I wasn’t wrong at all :)

Egzona Ismaili.

SEO Specialist